Tuesday 16 June 2015

Plan a new UK live music event

Black Hill Records opening night (New songsters special)
Possible dates: 4th, 5th Jun.
Held in the Chapel
Potential bands/artists: A few signings to the record label just to showcase the kind of things we have e.g. Seren the Heron and Natalie Holman.

What personnel you need:
I will need several people. We will have the usual production team in the back ready to stream it. I would require someone to run the live sound in the chapel. I would also need some help setting up the chapel. I will also need someone to greet people and show them where to go and to open the door. I will also need someone to be in charge of the bar.

My running order is 2-3 hours long, depending on how many artists turn up. The first half of the show will not be streamed, however I would like to get a series of previous new songsters clips and play those. The hole second half of the show will be streamed live. Josh will be hosting; introducing acts, unveiling the tour and giving shout outs to people watching and interacting with the stream.
I would need the following equipment:
6 microphones and stands
3 cameras
2 speakers and stands
Possibly a DI box for a guitar
PA desk at the back of the chapel to feed the live sound
Tables and chairs for the lovely audience to sit and watch the lovely performance
Headsets so that the people operating the cameras can hear instructions from the control room.
Materials
I will need posters advertising the event which could be put up around the surrounding areas. I could also make some fliers to hand out with the date, time and location.
Stage design
A speaker to the left and right of the stage, vocal mic with a stool for guitar players, a mic on a piano and a vocal for the piano. Another vocal on the stage, all on a raised platform. Atmosphere mics to capture the sound of the croud. LED lighting to light up the stage and the performers.
I would have a budget of £500. This would be used to pay the artists who are performing, refreshments for the bar and any other costs for example hire of the venue.

Risk assessment
HAZARD
potential for harm Will
Affect PRECAUTIONS/CONTROLS
already in place to remove hazard, reduce risk level RISK (with controls)  Additional Controls Needed and Target Dates.

L
S
R
Trips and falls
Crew and members of the audience Ensure that there are no loose cables near the audience. Crew should tape down and lay cables safely 2 2 4 This should be checked by the crew before the audience enter the venue.

Electrocution Everyone Ensure that electrical equipment is PAT tested and safe to use. 1 3 3 All of this should be checked during set up.

People could be crushed Audience members Make sure that only the allotted amount of people attend (the number that the venue can hold (80)) 2 2 4 Door staff should be keeping track of numbers.
Deafening
everyone Make sure the sound levels don’t exceed the recommended levels of 107DB 1 2 2 The sound engineers should do sound check before the event starts to prevent this.


The three columns (L,S,R) are for assessing the level or degree of risk. The first (L) is for an assessment of the likelihood of the hazard taking place, the second (S) for the severity of the hazard, both based on the following:-
(L) LIKELIHOOD

1. Hazard exists very infrequently; limited numbers exposed
2. Likely to occur; hazard exists intermittently or occurs occasionally
3. Likely to occur soon; permanent hazard or occurs daily / repeatedly; many may be exposed (S) SEVERITY OF HAZARD

1. Could cause minor injury only
2. Could cause major injury/3 day or more absence
3. Could cause fatality/severe injury (R) RISK LEVEL is product of Likelihood and Severity (LxS).

Very high risks score 6 or 9
Moderate risks score 3 or 4
Low priority risks score 1 or 2

VERY HIGH RISKS NEED IMMEDIATE ACTION


Legal and ethical issues
There are many legal and ethical issues to think about when planning an event such as this one. You’ve got the language used. You’ve got to think about the kinds of people there and whether they would get offended by bad language or whether it is appropriate. For this event I’d say mild use of bad language would be appropriate. You’ve also got discriminatory language. You can’t use language that would discriminate against people’s gender, race or sexual orientation.
A legal issue as well is a licencing for the venue. They need to have some sort of PRS licence for the music being played or performed e.g. covers of songs. This is just so the royalties are distributed to the right person.

Risk assessment
HAZARD
potential for harm Will
Affect PRECAUTIONS/CONTROLS
already in place to remove hazard, reduce risk level RISK (with controls)  Additional Controls Needed and Target Dates.

L
S
R
Trips and falls
Crew and members of the audience Ensure that there are no loose cables near the audience. Crew should tape down and lay cables safely 2 2 4 This should be checked by the crew before the audience enter the venue.

Electrocution Everyone Ensure that electrical equipment is PAT tested and safe to use. 1 3 3 All of this should be checked during set up.

People could be crushed Audience members Make sure that only the allotted amount of people attend (the number that the venue can hold (80)) 2 2 4 Door staff should be keeping track of numbers.
Deafening
everyone Make sure the sound levels don’t exceed the recommended levels of 107DB 1 2 2 The sound engineers should do sound check before the event starts to prevent this.


The three columns (L,S,R) are for assessing the level or degree of risk. The first (L) is for an assessment of the likelihood of the hazard taking place, the second (S) for the severity of the hazard, both based on the following:-
(L) LIKELIHOOD

1. Hazard exists very infrequently; limited numbers exposed
2. Likely to occur; hazard exists intermittently or occurs occasionally
3. Likely to occur soon; permanent hazard or occurs daily / repeatedly; many may be exposed (S) SEVERITY OF HAZARD

1. Could cause minor injury only
2. Could cause major injury/3 day or more absence
3. Could cause fatality/severe injury (R) RISK LEVEL is product of Likelihood and Severity (LxS).

Very high risks score 6 or 9
Moderate risks score 3 or 4
Low priority risks score 1 or 2

VERY HIGH RISKS NEED IMMEDIATE ACTION


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